Heritage Aviation is dedicated to the health, happiness and growth of it’s employees.

As important as machinery is to our operations, it is the people who work here that set Heritage apart. Customers return to us because of the quality of our work, but more importantly, because of the caliber of our employees.

Heritage offers each of its employees a competitive salary, a compelling benefits package, vacation time, and a rewarding work environment where you can fulfill your career ambitions. We invest in all of our employees to help them reach their full potential.

If you’d like to join our team of aviation professionals, please visit our current openings page to apply.

At Heritage Aviation we acknowledge that culture is the pulse of our organization and key success. We are committed to taking care of customers, employees, and the environment in all aspects of our operation. Our team is built around being honest and fair, and we encourage creativity and fun.

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To apply to an opening please submit a finished Application, your Cover Letter & Resume to hr@flyheritage.com

Accounting Clerk – General

Reports to: Director of Finance
40 hours per week / Non-Exempt

Purpose: Perform general accounting duties to provide accounting support to the Director of Finance, and to the entire organization, with as much timeliness, accuracy and internal control as is possible.

Duties & Responsibilities:

  • Perform the daily import. (TFBO & GP Software Import). Work with outside vendors to update the import tool as necessary. Train/teach use of import tool, so back-up is available if needed.
  • Responsible for the daily audit of CSR entries, with any errors noted and reported to the CSR Supervisor. Make corrections as necessary. (Daily import generally highlights these issues.)
  • Accounting relative to bank accounts – arrange for timely deposits, timely record-keeping, and daily and monthly reconciliations.
  • Administration of Accounts Payable :
    *Ensure that entries are made timely, and posted accurately.
    *Monitor aging of A/P and make selected payments via check run or EFT per vendor terms; take advantage of discounts where allowed.
    *Oversee physical remittances, mailing, filing, etc.
    *Prepare monthly reconciliation and reports.
    *Take care that vendor and customer records are up-to-date with appropriate contact information, addresses, and any tax related documents and/or contracts are on file.
    *File related year-end tax documents as required (1099’s, etc.) 
  • Responsible for the department’s filing certain standard required reports, such as the monthly FBO report, monthly VT Sales Tax Return, etc.
  • Preparation of journal entries and reconciliations for Inventory accounting (Maintenance and Line Departments), to ensure best practices with systems in place, and provide effective reconciliation results.
  • Maintain the company inventory of office supplies, manage the budget for office supplies and coordinate orders of supplies, as needed.
  • Receive and sort mail and distribute to appropriate recipients; assist with outgoing mail or coordinate mail-related duties with co-workers and oversee these processes.
  • Filing as needed.
  • Other duties as assigned or requested.
  • Administration of all Contracts with Airlines, Tenants and Base Customers, etc.:
    *Maintain Contract Files (Paper documents and Network Files)
    *Maintain a Summary Spreadsheet of all contracts, with notable data points
    *Maintain a Tickler System via CRM Tool for Contract Management (alerts for expiration dates, price increases, etc.) 

Skills & Qualifications:

  • Attention to detail with emphasis on accuracy and timeliness
  • Analytical and problem-solving skills
  • Effective verbal and communication skills
  • Competency in Microsoft Offices: Word, Excel, PowerPoint, Outlook
  • Knowledge of Accounting Software Systems (Great Plains experience is a Plus); 10-key proficiency
  • Associates Degree in Accounting or Related Field and/or experience with:
    *Cash
    *A/P
    *A/R
    *Inventory
    *General journal entries
    *Reporting
    *Reconciliations

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